PMF Industry Group Code of Conduct
PMF Industry Group has a history of more than 100 years. Over the years, we have established codes of conduct and guidelines derived from our core values: safety, respect, craftsmanship, reliability, sustainability, customer focus, collaboration, and social responsibility.
Our company is successful when we embrace our core values. They serve as our behavioural compass and determine how we carry out our work.
To encourage all companies within the group to achieve this objective, we have recorded our core values and behavioural rules in this company regulation. This document outlines the ethical principles and behavioural rules that form the foundation of our company’s activities and employee conduct. Where possible, we refer to specific policy statements or internal procedures.
We believe it is important that these values are put into practice within all operating companies of PMF Industry Group and that the work is carried out in accordance with the letter of the code of conduct, policy statements and internal procedures. PMF Industry Group management will ensure that employees will never be harmed by their strict compliance or reporting of situations that violate or appear to violate these rules and regulations.
The regulations have been drawn up as clearly as possible to ensure that every employee can take responsibility for complying with them. However, situationsmay arise in daily practice to which theregulations do not provide animmediate answer. In such cases, you should act in the spirit of the Code of Conduct, using your common sense and considering the interests of the company. If you are unsure how to act in a specific situation regarding our ethical principles and rules of conduct, we stronglyrecommend that you consult your supervisor.
In this way PMFIndustry Group will maintain its good reputation among its customers, shareholders,suppliers and employees.
PMF Industry Group Code of Conduct
SAFE AND SECURE WORKPLACES
What You Can Expect from Us.
Safety is one of our core values. We believe that we have a duty to provide a safe and secure work environment. It’s important for us to do so for the safety of our valuable workforce, the contractors we work with and our customers. Ensuring safety is also crucial to attracting and retaining customers. We are fully committed to ensuring all employees go home safe after each day or shift. As a SCC P (Petro-chemical) certified company we will provide you with safety information, which may include safety manuals, personal protective equipment and training appropriate to your work.
Depending on the situation and requirements, we provide safety equipment on a personal or project basis. Additionally, our company supplies tools, equipment, and materials that meet or exceed legally required safety standards.
What Our Company Expects from You
We expect that safety is one of your core values as well. You are required to follow the safety and security policies and regulations defined in our health and safety manual to ensure a safe workplace for everyone.
You are also responsible for using the safety equipment that is provided as intended and looking after the safety equipment provided. If you are at all uncertain about the safety rules, have concerns about the materials or the equipment you work with or are aware of a violation of a safety policy, please report this to your supervisor or your HSE Manager. Workplace violence, threats, harassment, threatening remarks and gestures or other disruptive behaviour are prohibited.
A copy of the company handbook is available at the administration office and contains essential safety information, including workplace risks, protective equipment, and emergency procedures.
EQUAL EMPLOYMENT OPPORTUNITY AND HARASSMENT- FREE WORK ENVIRONMENT
What You Can Expect from Us.
We do not make employment decisions—such as hiring, promotion, discipline, or termination—based on gender, race, colour, religion, national origin, marital status, pregnancy, age, disability, veteran status, sexual orientation, or any other legally protected status. We strive to create a harassment-free work environment where employees can work safely and professionally, where merit and competence are essential, and where diversity and trust are promoted in a spirit of collaboration.
Modern slavery, in any form—including forced labour and human trafficking—is strictly prohibited at PMF. We have a zero-tolerance policy towards modern slavery.
What Our Company Expects from You
We expect that you treat all employees fairly and respectfully, just as you would want to be treated, regardless of their background. Discriminatory or offensive gestures, jokes, insults, or any form of harassment that creates an offensive work environment will not be tolerated.
Employees play a crucial role in maintaining PMF’s zero-tolerance policy against modern slavery within the organization and supply chain. If you suspect modern slavery, report it to the management, company leadership, or a confidential advisor.
USE OF ALCOHOL, DRUGS, AND MEDICATION
What You Can Expect from Us
To prevent performance and safety issues due to alcohol or drug use, employees must not be under the influence of alcohol or drugs during working hours. Consumption of alcohol or drugs at a PMF location is prohibited.
Exceptions may only be made for special occasions, such as certain anniversaries, at the discretion of the site manager. PMF offers support for employees facing alcohol, drug, or medication-related problems. If you need to take medication under medical advice, you must report this confidentially to HR.
What Our Company Expects from You
If medication use could create hazardous situations during your work, you are required to inform your supervisor. Any assistance provided will depend on the situation and require your cooperation.
PROTECTING CONFIDENTIAL EMPLOYEE INFORMATION
What You Can Expect from Us.
For business purposes, we often need to collect certain sensitive information about you, such as your hourly rate, home address, Social Security number and other personal data. Our company limits access to this information to those employees who have a business need to use it, such as Human Resources and Payroll. We also comply with all applicable privacy laws.
We are legally obliged to have a copy of an identity document of the employees on archive. Only a VALID passport, Dutch identity card, Dutch foreign national document or an ID card or passport of a European Union country are eligible for this. At the workplace it is sufficient to keep the driving license at hand. But you cannot always use your driver's license to identify yourself. This is because the driving license does not contain any information about your residence status and nationality.
What Our Company Expects from You
If you are authorized to have access to sensitive information about your fellow employees as part of your job responsibilities, you are expected to keep all information absolutely confidential and not share it with others.
ANTI-BRIBERY, CORRUPTION, MONEY LAUNDERING, AND TERRORISM
What You Can Expect from Us.
We are committed to combating corruption and bribery. Offering, promising, giving, demanding, or accepting bribes is strictly prohibited, even if competitors engage in such practices. We also comply with all laws and regulations related to money laundering and terrorism financing.
What Our Company Expects from You
You may not offer or accept bribes or unlawful payments. Supervisors and colleagues must also not request or accept bribes. Additionally, employees must help detect money laundering by being vigilant for suspicious activities, such as customers unwilling to provide complete business information or preferring cash payments. Any concerns should be reported to your direct supervisor.
ENVIRONMENT AND SUSTAINABILITY
What You Can Expect from Us
Additionally, PMF will encourage the development and dissemination of environmentally friendly technologies and continuously seek ways to reduce the use of resources, including energy, waste, and water, prevent pollution, maintain acceptable noise levels, and improve the overall environmental impact of their activities and products throughout the entire value chain.
Furthermore, within the organization, chemical and hazardous substances are correctly labelled, safely stored, and properly recycled, reused, and disposed of.
What Our Company Expects from You
Employees are expected to fully cooperate with the company’s environmental and sustainability efforts.
COMPANY INFORMATION AND RESOURCES
What You Can Expect from Us
We will provide you with the information you need to do your job well. If you learn about confidential company information, do not disclose this information.
What Our Company Expects from You
In order to do your job correctly, we expect you to know and follow the policies that apply to your particular job. For example: Accurate Books and Records: You must record and provide all information, including hours worked, in an accurate, truthful, complete and timely manner.
As you expect us to respect confidential information about you, we expect you to secure confidential information about our company. Information regarding project scope changes or business plans and records, for example, is confidential. You should not disclose this information to anyone outside our company. Some information, such as confidential employee information, may only be shared on a need-to-know basis. Ask your supervisor, if you have any questions.
Representatives of interested parties are expected to conduct themselves in accordance with the principles of transparency, honesty, and integrity. They must:
- Identify themselves with their name and the name of the company they represent;
- Be transparent about the business interests of the company;
- Ensure that the information they present is, to the best of their knowledge, current, complete, and not misleading;
- Obtain access to information and/or decisions in a fair manner;
- In no way influence public sector personnel to violate the rules and standards applicable to them.
COMPANY PROPERTY, MATERIALS, COMPUTERS & E-MAIL:
What You Can Expect from Us
PMF is highly dependent on ICT for its business operations. ICT facilities are crucial in both primary and supporting processes.
PMF provides ICT resources such as equipment, internet, intranet, email, and various social media platforms to its employees as tools to support them in performing their duties.
If these ICT resources are not used correctly, it can lead to undesirable effects for both individual employees and PMF as a whole.
What Our Company Expects from You
We expect you to protect company resources and property. Company resources, such as computers, materials and equipment, should be used only for business purposes.
Never send e-mail or visit internet sites that might be considered offensive, defamatory, harassing, obscene or vulgar.
CONFLICTS OF INTEREST
What You Can Expect from Us
We all have activities outside our jobs. A “conflict of interest” may arise when your personal, social, financial or political activities have the potential of interfering with your loyalty and objectivity to our company. Our company has put in place guidelines to help you determine whether any of your activities may create a conflict of interest, some of which are discussed below.
What Our Company Expects from You
You are expected to avoid actual conflicts of interest or activities and those that may appear to be a conflict of interest, and therefore could be harmful to our company and to us all. Conflicts of interest can take many forms, including the following examples:
- Having a second job with a competitor, customer or supplier of our company;
- Using company property or materials, contacts or other resources to start or support your own or another business;
- Having a close relative or significant other who works for and reports (directly or indirectly) to you.
If you feel you may have a conflict of interest, you must talk to your supervisor for clarification. Conflicts of interest may often be resolved if they are disclosed promptly.
REPORTING SUSPECTED VIOLATIONS OF LAW OR POLICY
What You Can Expect from Us.
We are proud of the quality of our products and services, and we are equally proud of the way we conduct ourselves in business. It is essential that every employee follows the law and company policies. Any concern about non -compliance should be reported immediately to protect us all. Our company will not tolerate retaliation against any employee who, in good faith, raises concerns about compliance and ethics issues, reports suspected non-compliance, or cooperates with a company investigation.
What Our Company Expects from You
If you have a question or concern about something you have done or are about to do, or if you are concerned about the actions of our company, your supervisor or a fellow employee, you are expected to express those questions and concerns.
GETTING HELP
If you have a concern or question about any legal or business conduct issue, there are several ways you can raise it. The most important thing is that you speak up. We will keep your report confidential to the extent that we can.
WHERE TO REPORT YOUR CONCERN
Your supervisor is a good place to start with a compliance or ethics issue. You may also get help or advice from the Company Manager. You can also contact an external confidential counselor who has been specially contracted.
Retaliation Will Not Be Tolerated
We will not tolerate retaliation against any employee who, in good faith, seeks advice, raises a concern or reports misconduct. People who attempt to engage in retaliatory conduct will be subject to disciplinary action, which may include termination.
